✨Turning chaos into clinical magic🪄

Say goodbye to stress and hello to success — O.T. Wizard is your spellbinding sidekick for pediatric occupational therapy evaluations

🧙‍♂️ What’s inside the wand?
A standardized, comprehensive, guided evaluation tool that conjures up auto-generated report narratives faster than you can say “functional grasp!”

O.T. Wizard Video

Who is it for?

If you're a pediatric O.T. juggling crayons, clipboards, and chaos — this is for you.

Whether you work in a public school, charter school, private school, outpatient clinic, home health, or preschool, O.T. Wizard adapts to your setting like a shape-shifting superhero (but, you know, with documentation).

✨ Bonus Magic: The language adjusts automatically based on your purpose — whether you’re writing for an IEP (educational model) or clinic/outpatient (medical model). No more copy-paste gymnastics.

WhAt exactly is the O.T. Wizard?

It’s not a sorting hat, but it will sort out your eval chaos. 🪄
The O.T. Wizard is an online, standardized evaluation tool designed for pediatric occupational therapists who are tired of drowning in paper scrolls (ahem, checklists).

Each subscriber gets their own secure portal — your own spellbook, if you will.

🧙‍♀️ How the Magic Works:

🔮 Step 1: Choose Your Spell (aka Template)
We’ve stocked the Wizard with multiple evaluation templates. Just pick the one that suits your client’s needs best.

🧾 Step 2: Add Your Apprentice (Client Info)
Once you enter a child’s info, they’re safely stored on your caseload — no vanishing acts here.

♻️ Step 3: Cast a New Eval or Re-Eval
Need to revisit an old spell? All previously entered data auto-populates like magic. Edit what you need and carry on like the documentation wizard you are.

🪄 Step 4: Customize Your Spell Components
Only need part of the evaluation? Skip any section and poof — it disappears. Want to add more power? Select from extra skills and performance areas to expand your magic.

✨ Step 5: Let the Wizard Work
You focus on inputting your observations — we’ll take care of the rest. The O.T. Wizard automatically scores your entries, organizes the content, and generates measurable present level of performance paragraphs with polished precision.

Then simply press <Generate> and — 🪄 abracadabra! 🪄 — an editable document appears, ready for fine-tuning and your custom logo if desired.

📜 No more spell-check errors. No more late-night formatting incantations. Just...done.

🔮 Built-In Crystal Ball: Progress Over Time

The Wizard isn’t just a one-time trick. It tracks and compares your client’s data across your caseload, revealing measurable progress for re-evaluations. Whether it’s months or years later, your future self will thank you for the trail of data breadcrumbs (and the lack of tears).

FAQs

  • Yes, it is both Hipaa and FERPA compliant.  All information is stored on our secure platform and backed up daily. 

  • The O.T. Wizard reduces user errors while creating a streamlined evaluation process for your therapy practice or therapy team.   Although each report is individualized, they share common attributes so that each evaluation contains measurable and normative data for each client. This is also super helpful to show evidence based intervention data of one child or between all of a subscriber’s caseload. 

    When used in the 2022-2023 school year, our practice had it’s lowest amount of denials by prior approval than in our therapy group’s history but with the most children on caseload as a group.  One prior authorization representative from United Healthcare (who was a past OT/L) stated ” the evaluations from your group are so easy to read and consistent with the information that I am looking for. “. 

    The O.T. Wizard will give the OTP an overall “score” of each child’s ability which will help the organization or individual OTP develop a “cut off score” (only viewable to the therapist on the reporting tools).  This can be helpful to prioritize children based on those scores and to also have to way to measure functional data and clinical observations. 

  • When a large group of pediatric OTP’s were surveyed regarding the time that it takes to administer and write up evaluations, the majority responded that it takes 1 hour to several hours for the write up itself.  This tool has been tested in 2022-2023 with our therapy group and with around 2000 clients.   We found that the O.T. Wizard allows a therapist to administer a comprehensive OT evaluation in about 25 minutes.  When a therapist is entering in the response as he/she is actively evaluating a client, then the write up time is less than 10 minutes.   Administration and write up time may increase depending on standardized assessments you use.  And guess what, there are almost no mistakes or rewriting data into a sentence form.


  • Is it Hipaa and FERPA compliant?

    Yes, it is both Hipaa and FERPA compliant.  All information is stored on our secure platform and backed up daily. 

    How is the tool used?

    The O.T. Wizard is an online standardized evaluation tool.  Each subscriber has their own unique log in.  There are several evaluation templates available and the subscriber chooses the one that is most relevant.  After adding in the client’s information, he/she is stored on your caseload.  At any time you can create a new evaluation or re-evaluation and the information previously entered will populate.  You can edit as needed. The subscriber will select the evaluation template and will enter results right into the on line tool.  Don’t need a section?  No worries, just uncheck it and it won’t populate.  Need additional areas?  We have added lots of additional skill and performance areas that can be selected. The tool will take your data and automatically score it and create a formatted document where your data is offered in a organized manner and will write measurable current/present level of performance paragraphs.   Once done, you will simply press “create my document” and an editable word document will download.  You may fine tune it as needed and add it to your chosen logo, if desired. No more mistakes !   

    The O.T. Wizard also uses the data you have entered for that client and is available for comparison to other students on the subscriber’s caseload.  If that client is re-evaluated in the future, the tool will give measurable progress data.

    How is it useful for compliance and insurance?

    The O.T. Wizard reduces user errors while creating a streamlined evaluation process for your therapy practice or therapy team.   Although each report is individualized, they share common attributes so that each evaluation contains measurable and normative data for each client. This is also super helpful to show evidence based intervention data of one child or between all of a subscriber’s caseload. 

    When used in the 2022-2023 school year, our practice had it’s lowest amount of denials by prior approval than in our therapy group’s history but with the most children on caseload as a group.  One prior authorization representative from United Healthcare (who was a past OT/L) stated ” the evaluations from your group are so easy to read and consistent with the information that I am looking for. “. 

    The O.T. Wizard will give the OTP an overall “score” of each child’s ability which will help the organization or individual OTP develop a “cut off score” (only viewable to the therapist on the reporting tools).  This can be helpful to prioritize children based on those scores and to also have to way to measure functional data and clinical observations. 

    How does it help with productivity?

    When a large group of pediatric OTP’s were surveyed regarding the time that it takes to administer and write up evaluations, the majority responded that it takes 1 hour to several hours for the write up itself.  This tool has been tested in 2022-2023 with our therapy group and with around 2000 clients.   We found that the O.T. Wizard allows a therapist to administer a comprehensive OT evaluation in about 25 minutes.  When a therapist is entering in the response as he/she is actively evaluating a client, then the write up time is less than 10 minutes.   Administration and write up time may increase depending on standardized assessments you use.  And guess what, there are almost no mistakes or rewriting data into a sentence form.

    What standardized assessment tables are included?

    Although a subscriber must purchase other standardized assessments separately there are included tables that you may enter standardized scores, percentiles, etc from assessments such as:

    • Beery-Buktenica Developmental Test of Visual-Motor Integration | Sixth Edition

    • Peabody

    • BOT2

    • PEDI

    • PEDI-CAT

    • MVPT-3

    • DTVP-2

    • FAST

    • Sensory Profile 2

    • Sensory Processing Measure

    • Miller FUN

    *this list may change as needed during development